Advanced Medical Support Assistant

The VISN 20 Float Pool is looking to fill vacancies for Advanced Medical Support Assistants in Seattle, WA at their Oxbow Facility.

Oxbow Facility address: 4735 E Marginal Wy S, Seattle, WA 98134.

The list generated from this announcement can be used up to 90 days to fill any additional vacancies that may arise.

Total Rewards of a Allied Health Professional

The VISN20 Float Pool: The VISN20 Float Pool provides Community Care, PACT and extended PACT, Specialty, Tele-Eye, Mental Health, Cerner/EHRM, and gap coverage services to VISN20 facilities, CBOC's, Outreach Centers, and Contract Clinics throughout the United States. Hub sites are located at facilities and are staffed with providers and clerical staff/schedulers. Spoke sites are located at the patient site and are staffed with RNs, LPNs, Health Techs, and clerical staff/schedulers. The incumbents is responsible for a range of duties that typify the full-performance level of the position and is trained and competent to assist all scheduling staff. The incumbent has the ability to cover all internal and Community Care clinics during staffing shortages or backlogs to ensure the overall function of scheduling of patient care services. The position involves technical work concerned with processing consults from the Medical and Nursing staff, which includes responsibility for interpreting and verifying provider orders in accordance with VHA National Scheduling Directive guidelines. Float pool team also assists with HIMs in completing community care consults. Dispositions and schedules Return to Clinic(RTC) orders as per the directive. Assists in multiple Cerner functions. This team is a tiger team that is high functioning in a fast paced environment that is multifaceted and ever changing.

Duties will include but are not limited to:

• - Determining health care eligibility for Veteran patients.
• - Administrative processing of Veteran patients in enrollment, benefits, and registration.
• - Counseling Veteran patients regarding entitlement enrollment for health care benefits and other special programs.
• - Obtaining essential information and documentation from Veteran patients for enrollment activities.
• - Performing scheduling functions for Veteran patients including appointments, cancellations, and re-scheduling.
• - Facilitating communication between Veterans and other facility consult departments.
• - Support of inpatient units and wards with administrative duties during day, evening, night, and weekend shifts.
• - Processing and record keeping of inpatient medical records.
• - Manual and electronic data entry.
• - Collation of statistical information.
• - Entry of Physician orders and consult requests.
• - Prepares Veteran patient statistics.
• - Providing reception to incoming and outgoing customers and communication.
• - Utilizes Microsoft Office software to compile data and formulate reports

Work Schedule: Monday-Friday, 0800-1630 PST.
Pay: Competitive salary and regular salary increases. When setting pay, a higher step rate of the appropriate grade may be determined after consideration of higher or unique qualifications or special needs of the VA (Above Minimum Rate of the Grade).
Paid Time Off: 37-50 days of annual paid time offer per year (13-26 days of annual leave, 13 days of sick leave, 11 paid Federal holidays per year). Selected applicants may qualify for credit toward annual leave accrual, based on prior [work experience] or military service experience.
Parental Leave: After 12 months of employment, up to 12 weeks of paid parental leave in connection with the birth, adoption, or foster care placement of a child.
Child Care Subsidy: After 60 days of employment, full time employees with a total family income below $144,000 may be eligible for a childcare subsidy up to 25% of total eligible childcare costs for eligible children up to the monthly maximum of $416.66.
Retirement: Traditional federal pension (5 years vesting) and federal 401K with up to 5% in contributions by VA.
Insurance: Federal health/vision/dental/term life/long-term care (many federal insurance programs can be carried into retirement).
Permanent Change of Station (PCS): Not Authorized.
Financial Disclosure Report: Not required.

To qualify for this position, applicants must meet all requirements by the closing date of this announcement 06/18/2026.

Basic Requirements:

• United States Citizenship: Non-citizens may only be appointed when it is not possible to recruit qualified citizens in accordance with VA Policy.
• English Language Proficient.
• Education: High school diploma OR high school transcript (unofficial or official) OR GED Certificate OR homeschooling completion OR proficiency certificate issued by a State or Territorial Board or Department of Education OR college transcript (official)
  • If selected, to meet the basic requirement of high school education or equivalent and prior to a firm job offer being extended, applicants must provide verification of the education requirement if not covered under the grandfathering provision.

May qualify based on being covered by the Grandfathering Provision as described in the VA Qualification Standard for this occupation (only applicable to current VHA employees who are in this occupation and meet the criteria)

Specialized Experience: one year of specialized experience (equivalent to the GS5 grade level) in an advanced or complex clinical setting utilizing numerous advanced patient care systems, scheduling appointments across multiple clinics and coordination of services among a diverse team of medical providers and clinics to include outside agencies, advanced knowledge of medical terminology, advanced knowledge of the technical health care processes, policy and procedures as it relates to coordination of care.

At the GS -6 grade level education cannot be used as a substitution for the above specialized experience.

Candidates must demonstrate the KSAs below:

• 1. Ability to collaborate and communicate with a wide range of medical clinicians across multiple disciplines (e.g. medical doctors, nurse practitioners, physician assistants, psychologists, psychiatrists, social workers, clinical pharmacists, and nursing staff) to accomplish team goal setting to ensure medical care to patients is met.
• 2. Ability to independently set priorities and organize work to meet deadlines, ensuring compliance with established processes, policies, and regulations.
• 3. Ability to communicate tactfully and effectively, electronically, by phone, in person, and in writing, with internal and external customers. This may include preparing reports in various formats and presenting data to various organizational levels, as well as resolving patient concerns.
• 4. Advanced knowledge of the technical health care process (including, but not limited to, scheduling across interdisciplinary coordinated care delivery and/or care in the community models and patient health care portals) as it relates to access to care.
• 5. Advanced knowledge of policies and procedures associated with interdisciplinary coordinated care delivery and/or care in the community operational activities that affect patient flow, and patient support care administrative functions to include, but not limited to appointment cycles, outside patient referrals, follow-up care, overbooking, provider availability, etc.
• 6. Advanced knowledge of medical terminology due to the technical nature of language utilized by clinicians.

References: VA Handbook 5005/117, Medical Support Assistant Qualification Standard, GS-679. Published August 1, 2019

The full performance level of this vacancy is GS 6.

Physical Requirements: The work is mostly sedentary but may require periods of standing or walking however, there are no physical requirements for the 0679 Medical Support Assistant occupation.

High School Completion or higher

If selected, to meet the basic requirement of high school education or equivalent and prior to a firm job offer being extended, applicants must provide one of the following as verification of the education requirement if not covered under the grandfathering provision:

• Copy of high school diploma OR high school transcript (unofficial or official) OR GED Certificate OR homeschooling completion OR proficiency certificate issued by a State or Territorial Board or Department of Education OR college transcript (official)

• You must be a U.S. Citizen to apply for this job.
• Selective Service Registration is required for males born after 12/31/1959.
• Must be proficient in written and spoken English.
• Subject to background/security investigation.
• Selected applicants will be required to complete an online onboarding process. Acceptable form(s) of identification will be required to complete pre-employment requirements (https://www.uscis.gov/i-9-central/form-i-9-acceptable-documents). Effective May 7, 2025, driver's licenses or state-issued identification cards that are not REAL ID compliant cannot be utilized as an acceptable form of identification for employment.
• Participation in the seasonal influenza vaccination program is a requirement for all Department of Veterans Affairs Health Care Personnel (HCP).
• Complete all application requirements detailed in the "Required Documents" section of this announcement.

As a condition of employment for accepting this position, you will be required to serve a 1 or 2-year trial period during which we will evaluate your fitness and whether your continued employment advances the public interest. In determining if your employment advances the public interest, we may consider:

• your performance and conduct;
• the needs and interests of the agency;
• whether your continued employment would advance organizational goals of the agency or the Government; and
• whether your continued employment would advance the efficiency of the Federal service.

Upon completion of your trial period, your employment will be terminated unless you receive certification, in writing, that your continued employment advances the public interest.