Radiology Administrator

The Radiology Administrator serves at a medical facility with comprehensive and complex radiographic and imaging programs. The incumbent plans and directs the technical and administrative operations of the radiology program at active, affiliated medical centers, and has full supervisory responsibility for a large staff of nonsupervisory personnel, supervisory personnel, and the clerical and administrative support personnel. The radiologic technology program includes multiple specialties.

Total Rewards of a Allied Health Professional

The Radiology Administrator:
- Participates in process improvement activities, monitoring, reporting, and planning.
- Practices hospital safety, infection control, universal precaution, and radiation safety in accordance with age and/or gender specific departmental guidelines
- Assesses and reviews requisitions with clerical staff and technologists, interacts with requesting physicians and radiologists regarding requests when necessary.
- Directly supervises all administrative staff as well as subordinate team leaders.
- Indirectly supervises all Imaging staff.
- Facilitates the attainment of established program objectives by aiding in diagnostic procedures and equipment.
- Assists in initiating and implementing changes in methods of delivering patient care in radiology.
- Effectively communicates verbally and through example and attitude, the goals and mission of the service to employees under his/her supervision.
- Ensures activities of division are carried out to meet the goals of the department in a timely manner.
- Essential Supervisory Responsibilities
- Manages budgetary issues as well as contacts within service.
- The purpose of this position is to lead a team of supervisory and non-supervisory employees in accomplishing three-grade interval work and to perform work that is of four kinds (0647, 060l, and 0649, 0679 series) with the highest level of work accomplished by the highest-grade technologist. - Serves as the Records Control Manager for Radiology and Nuclear Medicine.
- Performs evaluation of employees under his/her supervision, i.e., competency reviews, performance appraisals.
- Advises employees under their direct supervision of performance requirements. Keeps them informed of their progress in meeting these requirements. Holds corrective interviews with employees regarding inadequate performance or conduct.
- Communicates with union representatives on matters involving action by an immediate supervisor. Implements provisions of personnel management programs where well-established procedures exist such as EEO, career development plans, departmental policy and procedures, award and incentive programs, grievance procedures and safety practices.
- Resolves conflicts within his/her jurisdiction as appropriate; refers problems to supervisor only when necessary.
- Approves vacation and leave requests while maintaining adequate staffing levels.
- Verifies and authorizes employee timecards and overtime requests.
- Ensures completion of all paperwork or computer data required by the diagnostic section.
- Participates in the compilation and analysis of data on section activities and services, prepares related reports.
- Ensures the monitoring of the activities within the diagnostic section and take appropriate action as required to ensure their efficient and effective operation.
- Takes action to correct identified problem areas in a timely fashion within available resources or through identification of needs related to staffing and equipment.
- Coordinates repair of diagnostic equipment with Engineering Service and/or outside manufacturers.

Duties are continued in the Education Section.


Work Schedule: Monday - Friday, 8 AM - 4:30 PM
Recruitment/Relocation Incentives (Sign-on Bonus): Not Authorized
Permanent Change of Station (Relocation Assistance): Not Authorized
Pay: Competitive salary and regular salary increases When setting pay, a higher step rate of the appropriate grade may be determined after consideration of higher or unique qualifications or special needs of the VA (Above Minimum Rate of the Grade). This is at the discretion of the hiring manager to request and may only be offered with Medical Center Director (MCD) Approval.
Paid Time Off: 37-50 days of annual paid time offer per year (13-26 days of annual leave, 13 days of sick leave, 11 paid Federal holidays per year)
Selected applicants may qualify for credit toward annual leave accrual, based on prior [work experience] or military service experience. This is at the discretion of the hiring manager to request and may only be offered with Medical Center Director (MCD) Approval.
Parental Leave: After 12 months of employment, up to 12 weeks of paid parental leave in connection with the birth, adoption, or foster care placement of a child.
Child Care Subsidy: After 60 days of employment, full time employees with a total family income below $144,000 may be eligible for a childcare subsidy up to 25% of total eligible childcare costs for eligible children up to the monthly maximum of $416.66.
Retirement: Traditional federal pension (5 years vesting) and federal 401K with up to 5% in contributions by VA
Insurance: Federal health/vision/dental/term life/long-term care (many federal insurance programs can be carried into retirement)
Telework: Ad-Hoc Telework is available.
Virtual: This is not a virtual position.
Functional Statement #:54293-F
Permanent Change of Station (PCS): Not Authorized

Basic Requirements:

• United States Citizenship
• English Language Proficiency: Must be proficient in written and spoken English.

Education. Must have completed a full-time training course of at least 24 months in duration (or the 2 equivalent) in a post-high school diagnostic radiologic technology program, evidenced by a certificate or an associate degree, accredited by the Joint Review Committee on Education in Radiologic Technology (JRCERT) or from [other accrediting agencies as recognized by the Department of Education (DOE).

Certification
Must have a current certification in general radiologic technology by the American Registry of Radiologic Technology, Radiography (ARRT) (R)

May qualify based on being covered by the Grandfathering Provision as described in the VA Qualification Standard for this occupation (only applicable to current VHA employees who are in this occupation and meet the criteria).

Grade Determinations:

Radiology Administrator, GS-0647-12

Experience.
Must have one year of experience equivalent to the next lower grade level, GS-11 that fully meets the Knowledge, Skills, and Abilities at that level. NOTE: To be equivalent to the GS-11 level, experience must have also been earned while holding an active ARRT (R) Certification.
There are multiple assignments at the GS-11 level. Experience may come from the equivalent of either of the following assignments. KSA's at the GS-11 level are as follows:
Supervisory Diagnostic Radiologic Technologist

• Ability to develop and initiate new imaging services that apply current research findings
• Ability to participate as an instructor in the facility's in-service clinical training findings.
• [Ability] to interview and evaluate candidates for positions in the section and recommend appointments, advancements, or, when appropriate, disciplinary actions.
• Ability to evaluate performance, identify continuing education and training needs, etc.
• Ability to analyze organizational, technical, and administrative problems and to develop and implement solutions that result in efficient section operation.
• Skill in participating in organizational facility initiatives, workgroups, and/or committees.
• Ability to draft and/or recommend organizational policies and/or directives.

Supervisory Diagnostic Radiologic Technologist.

• Knowledge of overall radiology department operations, and the ability to judge effectiveness of the operation
• Ability to monitor and evaluate subordinate supervisor's performance.
• Ability to formulate plans, delegate authority, and follow-up on delegated tasks
• Knowledge of new and recent developments in the field.

Supervisory Diagnostic Radiologic Technologist.

• Ability to analyze organizational, technical, and administrative problems and to develop and implement solutions that result in efficient section operation
• Ability to analyze and use data effectively to manage section workload, quality, performance, and productivity.
• Skill in problem solving and conflict resolution.
• Ability to supervise technologists performing a wide variety of difficult radiographic exams (CT, MRI, Special Procedures, Mammography, Ultrasound)
• Ability to interview and evaluate candidates for positions, evaluate subordinate performance, recommend appointments, advancements, or recommend or take appropriate disciplinary actions
• Skill in participating in organizational facility initiatives, workgroups, and/or committees.

[Lead] Diagnostic Radiologic [Technologist]

• Skill in directing on-the-job training for employees.
• Ability to evaluate work performance of lower level employees and recommend performance ratings.
• Skill in technical planning and oversight to set and adjust work priorities, and [ensure] that work requirements are met based on employee capabilities.
• Ability to provide care appropriate to the age of the patients served, including knowledge of growth and development.
• Knowledge of medical center, VHA, and government-wide human resources management regulations, policies, and procedures.

PACS Technologist.

• Knowledge of contingency plans during equipment downtimes.
• Ability to act as liaison for Radiology with biomedical engineering and OI&T.
• Ability to develop methods and programs to evaluate, monitor, and maintain digital imaging and voice recognition systems.
• Ability to lead a team of multidisciplinary members in accomplishing strategic planning and integration of PACS and network elements.
• Ability to perform complex system administrator functions such as: oversight of RIS (Hospital Information System/Radiology Information System) links, AE titles, individual and user group creation and access management, etc.
• Knowledge of VA and other national guidelines pertaining to PACS network, VistA imaging, and database security.
• Knowledge of specific positioning, technique, and imaging procedures so he/she will be able to perform and reconcile image information correctly and efficiently during technical post processing and evaluation.

Quality Management Technologist.

• Knowledge of all Joint Commission on Accreditation of Healthcare Organizations (JCAHO), Occupational Safety and Health Administration (OSHA), and VA standards regarding radiology quality assurance and other technical functions.
• [Ability] to train staff on quality assurance and control.
• Knowledge of inventory management systems.
• Knowledge of x-ray and other image-producing machinery in order to design and operate a complete radiology quality assurance program.
• Knowledge of physics and [physical properties of CR and DR panels and image production to diagnose difficulties in x-ray machinery and post processing equipment.

Clinical Program Director.

• Ability to create and revise program policies that meet accreditation standards required for program growth and improvement.
• Ability to independently perform the duties of a fully functional general radiographic DRT.
• Ability to effectively communicate both orally and in writing with students, faculty, staff, and clinical health organizations.
• Skill in curriculum development, supervision, instruction, evaluation, and academic advising.
• Ability to create and administer a program budget meeting needs for growth and improvement.
• Ability to establish, monitor, and oversee long- and short-range goals of program, curriculum, course descriptions, policies and procedures used to evaluate student performance, processes of assessment and program evaluation.
• Ability to provide the full range of supervisory duties, which includes responsibility for assignment of work, performance evaluations, selection of staff, and recommendation of awards, advancements, and disciplinary actions.

GS-12 Radiology Administrator KSA's: The candidate must demonstrate all of the following technical Knowledge, Skills, and Abilities (KSA's).

• Knowledge of the fiscal matters of the radiology program, including VHA funds and several additional fund controls, and ability to administer the scarce medical specialist contracts for professional services.
• [Ability] to make short and long-term supply, equipment, and major space alteration recommendations, and prepare specifications for radiographic equipment purchases and remodeling requests.
• Ability to recommend program effectiveness improvements to meet VHA and JCAHO accreditation standards.
• Ability to make and implement major managerial recommendations for the radiology program, such as organizational improvements including changes in structure and delegation; maintain realistic cost/benefit ratios; and policy and procedure changes to improve service to patients.
• Ability to perform the full range of supervisory duties, including responsibility for assignment of work performed; performance evaluations; recommendations for appointments, awards, advancements, and when appropriate, disciplinary actions, and identification of continuing education and training needs.

Qualifications continued in Education Section.

Qualifications continued:

Preferred Experience:

• 10 or more years of experience as a General Radiographic, Computed Tomography, Magnetic Resonance, and/or Ultrasound Technologist, equivalent to Associate's Degree
• 3 or more years creditable experience leading, managing, and balancing workload, scheduling, patients, RIS, hospital information systems, PACS, and a diverse staff of Diagnostic Imaging technologists.
• Strong leadership and regulatory knowledge
• Experience with budget, execution, equipment acquisition, consolidation, disposition, and/or life-cycle planning processes
• Experience drafting, reviewing, revising, and implementing new policies and procedures.
• Experience managing and implementing change and developing process improvement projects
• Regulatory compliance expertise to ensure adherence to healthcare standards.

Reference: For more information on this qualification standard, please visit https://www.va.gov/ohrm/QualificationStandards/.

The actual grade at which an applicant may be selected for this vacancy is GS-12.

Physical Requirements:

Physical aspects associated with work required of this assignment are typical for the occupation and would generally not require a pre-placement examination.

Note: Only education or degrees recognized by the U.S. Department of Education from accredited colleges, universities, schools, or institutions may be used to qualify for Federal employment. You can verify your education here: http://ope.ed.gov/accreditation/. If you are using foreign education to meet qualification requirements, you must send a Certificate of Foreign Equivalency with your transcript in order to receive credit for that education. For further information, visit: https://sites.ed.gov/international/recognition-of-foreign-qualifications/.

NOTE: If your school has changed names, or is no longer in existence, you must provide this information in your application.

NOTE: If your school was accredited by JRCERT Find a Program - JRCERT or a body that is recognized by the US Department of Education https://ope.ed.gov/dapip/#/home at the time of graduation but is no longer listed on the websites, you must provide documentation of accreditation with your application packet.

Duties Continued:
- May be assigned as the service Contracting Officer Representative, (COR), for contracts within the service.
- Writes statement of works, (SOW), and other procurement documents for service.
- Creates and scans documents into SF52s for personnel actions.
- Makes Changes to Radiology Organization chart and routes through Human Resources for approval.
- Works with Human Resources specialist to build announcements for, interview, select and onboard new radiology staff.
- Prepares for and conducts staff meetings.

• You must be a U.S. Citizen to apply for this job.
• All applicants tentatively selected for VA employment in a testing designated position are subject to urinalysis to screen for illegal drug use prior to appointment. Applicants who refuse to be tested will be denied employment with VA.
• Selective Service Registration is required for males born after 12/31/1959.
• Must be proficient in written and spoken English.
• Subject to background/security investigation.
• Selected applicants will be required to complete an online onboarding process. Acceptable form(s) of identification will be required to complete pre-employment requirements (https://www.uscis.gov/i-9-central/form-i-9-acceptable-documents). Effective May 7, 2025, driver's licenses or state-issued identification cards that are not REAL ID compliant cannot be utilized as an acceptable form of identification for employment.
• Participation in the seasonal influenza vaccination program is a requirement for all Department of Veterans Affairs Health Care Personnel (HCP).
• Complete all application requirements detailed in the "Required Documents" section of this announcement.

As a condition of employment for accepting this position, you will be required to serve a 1 or 2-year trial period during which we will evaluate your fitness and whether your continued employment advances the public interest. In determining if your employment advances the public interest, we may consider:

• your performance and conduct;
• the needs and interests of the agency;
• whether your continued employment would advance organizational goals of the agency or the Government; and
• whether your continued employment would advance the efficiency of the Federal service.

Upon completion of your trial period, your employment will be terminated unless you receive certification, in writing, that your continued employment advances the public interest.