Supervisory Medical Records Administration Specialist

About the Position: The primary purpose of this position is to manage a large Military Medical Center's records section to include coding of inpatient and Ambulatory Procedure Visits (APV) record, and other related medical record functions, and also provide oversight for outpatient record documentation and coding of patient encounters and professional services provided on inpatient episodes.

This is a Direct Hire Solicitation

Plans, organizes, and directs the activities of the medical records and coding program (to include paper and electronic media), ensuring that medical records administration complies with legal and regulatory requirements and meets customer needs. | Assigns work to subordinate employees. | Establishes metrics and analysis systems to ensure actions are timely and reviewed at critical points. | Establishes and maintains a medical records management system to store and process medical data for maximized billing and reimbursement. | Implements and monitors the records section’s quality assurance program. | Establishes policies and procedures for accomplishment of medical records administration. | Supervises Medical Records and Coding staff. | Oversees Medical Center's instructions, guidance, and auditing related to medical records | Acts as a consultant and provides oversight to the Medical Center's 11 Branch Health Clinic records sections. | Serves as a member of various Medical Records Committees. | Primary Quality Assurance Evaluator for the Medical Center's coding contracts. | Acts as a consultant and provides oversight to the Medical Center's 11 Branch Health Clinic records sections. | Responds to subpoenas and other legal/court requests regarding medical records | Trains Medical Center's staff on medical records management. | Designs and conducts new and ongoing training programs.

In order to qualify, you must meet the experience requirements described below. Experience refers to paid and unpaid experience, including volunteer work done through National Service programs (e.g., Peace Corps, AmeriCorps) and other organizations (e.g., professional; philanthropic; religious; spiritual; community; student; social). You will receive credit for all qualifying experience, including volunteer experience. Your resume must clearly describe your relevant experience; if qualifying based on education, your transcripts will be required as part of your application. Additional information about transcripts is in this document.

Specialized Experience: One year of specialized experience which includes extensive knowledge of medical records maintenance, retrieval, retirement, and coding in accordance with procedural guidelines and/or regulations; auditing, analyzing, coding, and reviewing medical data and medical records; and making administrative decisions directly affecting the care of medical records programs. This definition of specialized experience is typical of work performed at the next lower grade/level position in the federal service (GS-11).

Some federal jobs allow you to substitute your education for the required experience in order to qualify. For this job, you must meet the qualification requirement using experience alone--no substitution of education for experience is permitted.

Work may require travel away from the normal duty station | This is a Mission Essential (ME) position performing a Mission Critical Function (MCF) which must continue uninterrupted after the occurrence of an emergency and continued through full resumption of all functions. | Appointment may be subject to a suitability or fitness determination, as determined by a completed background investigation. | Tier 3 Position (Secret): Position requires the incumbent to obtain and maintain a determination of eligibility for a Secret security clearance or access for the duration of employment. A background investigation and credit check are required. | One-year supervisory probationary period required. | Selectees will be required to sign a statement (Condition of Employment) consenting to seasonal influenza vaccinations or must provide a recognized exemption. | Immunization screening is required. Hepatitis B immunization is required for all positions with direct patient contact. Applicants may be required to show proof of other immunizations depending on the type of position.